How independent restaurants can use technology to streamline their operations and drive continued growth and success |

Digital advances are revolutionizing the restaurant industry, and small and medium-sized businesses (SMBs) are in a great position to capitalize. From cutting-edge POS systems to AI-driven inventory forecasting, small and medium-sized restaurant businesses have a wealth of technological options available to them. But like an overly large menu, this digital frontier is fraught with complexity, leaving owners wondering which technology investments will truly deliver the value they seek.

Smart independent restaurant operators are using cutting-edge technology to streamline their operations while maintaining their unique character. Customers crave seamless digital experiences and the personal touches that make for a memorable meal. With the right digital choices, these establishments can provide just that—and thrive.

The independent restaurant landscape

SMEs typically operate with 50 or fewer employees per location. 9 out of 10 restaurants are operated on this lean-staff model and are the heart of the industry. These establishments range from popular local establishments to up-and-coming regional chains. They embody the entrepreneurial spirit and combine ambition with the charm that maintains customer loyalty.

However, the road to success for these restaurants is full of obstacles. The National Restaurant Association reports that nearly half of restaurant managers need more staff to meet consumer demand, with about 31% believing that recruiting and hiring new employees will be even more difficult in 2024 than last year.

Aside from that, Customers today expect comfort-enhancing options such as smartphone accessibility, web-based ordering systems and digital payment options, with 70% of consumers agree that technology improves their restaurant experience. These preferences make operations even more difficult for restaurant owners.

Restaurants are increasingly turning to technology to overcome these hurdles, meet customer needs, and bridge the labor gap. This changing landscape has prompted them to increase their technology investments. Restaurant operators now spend an average of 7-10% of gross revenue for IT.

However, these investments will yield minimal returns if they are invested in the wrong technologies. Operators must find and implement solutions that address these challenges while improving the overall customer experience.

Core technologies are changing SMEs

So what does the right technology look like? For small to medium-sized restaurants, it’s about finding a balance between innovation and functionality in a few key areas.

Kitchen technology: Core technologies reshaping the industry include smart kitchen appliances and kitchen display systems (KDS). Smart appliances such as programmable ovens and IoT-enabled refrigerators optimize cooking and inventory. KDS streamlines operations by providing service metrics and tailored workflows. These innovations increase efficiency, maintain food quality, and reduce waste and paper costs. They address both operational challenges and sustainability concerns that are critical to modern customers.

AI warehouse management: Another practical and forward-looking technology is AI-powered inventory management. It eliminates manual inventory counts and guesswork by predicting usage patterns, automating reordering, and even suggesting menu changes based on ingredient availability. Implementing this solution can significantly reduce waste, control costs, and ensure chefs always have the right ingredients on hand.

Data analysis: As more data becomes available to restaurant operators, data analytics and business intelligence tools have become essential for small and medium-sized businesses. Consider the following: 51% of Americans eat out at least once a week, 43% use apps to order takeaway food several times and 52% participate in restaurant loyalty programsThis generates massive amounts of data from loyalty programs, app activity, and purchase history. Competitive restaurant owners use this data goldmine to make informed staffing decisions, develop targeted marketing strategies, and create personalized dining experiences that build lasting customer loyalty.

Next generation POS: But how do restaurants collect, process and use all of this valuable data? With next-generation POS systems. These solutions serve as the central nervous system of modern restaurant operations and can do much more than just process transactions. They integrate with other technologies, provide real-time reporting and even customer relationship management capabilities. For growing restaurant chains, a robust POS system is the one-stop shop that connects all other technologies, provides a comprehensive view of the business and enables smooth operations in all aspects of the restaurant.

By strategically implementing these tools, independent restaurants can address many of their most pressing challenges, such as reducing staff pressure through automation and increasing sales through data-driven marketing strategies.

Tips for strategic implementation

With so many potentially transformative solutions to choose from, restaurant owners should resist the temptation to rush headlong into digital transformation. Instead, they should maximize their return on investment by adopting the following strategy:

• Assess your restaurant’s needs: Before investing in a new technology, evaluate your specific challenges and goals. Do you have problems with inventory management? Is customer retention a priority? Knowing your biggest pain points will help you decide which technologies to implement first.
• Create a technology roadmap: Once you’ve identified your needs, develop a phased plan for introducing technology. This plan should outline which technologies you will implement, in what order, and over what time frame. Remember, you don’t have to overhaul everything at once. A phased, well-planned approach can be more manageable and cost-effective.
• Prioritize training and onboarding of your employees: Even the most advanced technology is only as good as the people who use it. Invest time and resources into creating comprehensive training programs for your employees. Employee buy-in is critical to a successful technology implementation, so make sure they understand not only how to use the new tools, but also why they are beneficial.

By following these strategies, small and mid-sized restaurants can more effectively navigate the complex world of restaurant technology and ensure that their investments truly pay off in the form of improved operations and an enhanced customer experience.

Future-proof your independent restaurant

The unstoppable march of transformative technologies is changing every industry, and the restaurant industry is no exception. This digital revolution shows no signs of slowing down and could catapult the dining experience into an era of unprecedented innovation and efficiency. While it’s important to keep your technology stack up to date and monitor emerging trends, the ultimate goal should be to align technology decisions with the unique needs of your restaurant.

With this push toward digitalization, it’s important not to lose sight of the human touch that makes restaurant dining special. The most successful restaurants strike a balance between technological efficiency and personalized service. Stay flexible by regularly reassessing your technology stack and being willing to adapt, but don’t compromise on the hospitality and personal touches customers crave. Ultimately, technology should enhance the human element of your restaurant, not replace it.

By using the right tools and maintaining a personal touch, you can create a dining environment that is both innovative and authentic – a recipe for long-term success in an evolving industry.

Paul Rubin brings decades of experience in restaurant software to his role as CSO at PARmost notably as the founder and CEO of Brink, PAR’s industry-leading POS software platform. More than 100,000 restaurants in more than 110 countries use PAR’s point-of-sale, digital ordering, loyalty and back-office software solutions, as well as industry-leading hardware and drive-thru offerings. With a unique blend of marketing and technical talent, he is a consistent innovator in his field. In addition to his industry knowledge and accolades, he holds a degree in psychology from Arizona State University.

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